Attendees: Joe Robledo (T’siya Elementary and Middle School, Principal), Edwin Shije (T’siya Elementary and Middle School Culture Teacher), Anya Dozier Enos (CENAC Coordinator), Pat Sandoval (Santa Fe Indian School Planning and Evaluation Director), Robin Rodar (Santa Clara Day School Principal), Mia Toya (Jemez Day School Acting Principal), Theresa Chavez (Santa Fe Indian School Mid School Coordinator), Clyde Romero (Santa Fe Indian School ITEST Project Director), Ralph Paiz (Te Su Geh Oweenge Day School Principal), Pauline Villegas (Sky City Community School Principal), Lois Valencia (San Felipe Pueblo Elementary School representing Acting Principal), Kirk Minnick (Minnick and Associates, President), Dolly Naranjo (San Ildefonso Day School Principal). 
Absent: TDS, IES, NMS ELO
Excused: LES, OOCS, NMN ELO

Invocation:
Meeting opened in a traditional manner.

Welcome: Joe Robledo
Meeting started at 9:15 AM.

Approval of Agenda: CENAC
Ralph Paiz made a motion to approve the agenda with the changes above; Mia Toya seconded the motion; all in favor; motion passes. 

Host School Mini Showcase: Edwin Shije, T’siya Elementary and Middle School.
Mr. Shije explains philosophical approach to teaching language and culture.

History and Intent of CENAC: Anya Dozier Enos
Anya: It has become traditional every year at the first CENAC meeting to review the history and intent.  Although most, if not all, of you are CENAC veterans, I think it is useful to do the review.
CENAC began in 1997 when the original New Mexico Tribal Coalition (NMTC), funded with UCAN-RSI National Science Foundation money, brought together the two agencies and 12 schools that serve Pueblo children with Bureau of Indian Education money.  The goal was to share resources and develop ways to streamline meeting Bureau requirements.  CENAC applied for and received State-Tribal grants that were administered through Santa Fe Indian School.  These grants allowed for teachers to get supplies quickly during a time when it was difficult to get supplies in a timely manner through the Bureau.  That now has changed.
Then CENAC and SFIS applied for and received grants for professional development.  One prepared 26 teachers to be principals and some of you seated at the table today are now in leadership positions thanks to that grant.  Annenberg and the second NMTC provided mini grants to support community-based education and professional development in mathematics and science.  Pueblo ITEST continues to provide professional development, but is in the last year of funding.  Now the Bureau has put resources toward professional development in mathematics and reading.  The CENAC science fair continues to support science teaching and student learning, while the MTO is an emerging approach to raising the overall support of CENAC teachers as they focus on improving student achievement.  The principals’ monthly meetings guide these activities and also support the annual Battle of the Books and Spelling Bee. 

Ralph: Support aspect dissipated, I think; I do get help from Dolly.  Joe talked about a mentorship program through BIE to provide support to novice principals.  The support aspect through the evening dinners and overnights was where that used to happen. 

Clyde: CENAC principals decided this was something they would continue, but would pay for it themselves or through per diem if traveling a distance.  This was recommended by the Steering Committee and approved by CENAC in order to move toward sustainability. 
 
Anya:  Since ITEST is completing its grant, the money for dinners/lodging is no longer available, and the man power to make lodging/ dinner arrangements is not possible.  The dinners are connected to the lodging.  If principals stay over, it makes sense to attend dinner; if not, it is too hard to travel to dinner – home – CENAC.  Principals are encouraged to make their own arrangements for lodging/ per diem so the dinners can continue.  There is the challenge, though, that many of you have evening meetings.  Last night, Joe, Robin, and Dolly all had school meetings. 

Dolly: We need to have technical and other support from the agencies.  What a waste of time that we all do basically the same reports over and over; the agency could do it.  I’m talking about Part B, school profiles – that could all be done by one person instead of 12.  I wish we could have the agency take on more of the paperwork side of things so principals could be principals.  I feel like a glorified clerk, not a principal. 

Theresa: These are the same sentiments expressed since I’ve been at CENAC; how are we going to do it?

Robin: We were successful in getting that money for CENAC, now let’s propose changes like these to the agency.  Ask for pilot study to see if the BIE can put their money to do this kind of support.  As a group we could write that letter.

Pat: Enter into a Cooperative Agreement Unit (CAU) and hire someone to do that reporting, a technical person.  He/she creates all your reports, applications. 

Dolly: Shouldn’t the agency be doing this?  Take care of it at the agency level.  The letter can go through ELOs to Mr. Skenandore.  If that doesn’t work, then do as Pat suggests.  We really need to do something.

Robin: What about asking for a pilot project? 

Dolly: Public schools have a central office so principals can be principals.

Clyde: If you look at what agency does now, will they do those reports with the quality you want?
 
Theresa: We do want quality and if you hire your own you assure that.

Pauline: I agree with what everyone is saying, even though I have help at Sky City, I think that person should do her own job, not these endless reports.

Ralph/Joe: We must have time to be instructional leaders.  Someone brought up having the PIAP specialist doing it, but now we do it. 

Pat: I understand from Ethel they are changing the format again.

Dolly: Yes, PIAP format is changing.

Pat: Still like the idea of hiring an outside person to do it.

Robin Rodar makes a motion for Anya Dozier Enos to draft a letter from CENAC principals to send to Kevin Skenandore, Acting Deputy Director, through our ELOs, that CENAC pilot a program, paid for by the BIE, to provide report writing services through each agency or provide money for CENAC to contract an outsider to do these reports.  Motion seconded by Dolly Naranjo-Neikrug.  All in favor, motion passes. 

Discussion on concerns about the AYP work session meeting principals were required to attend. 

Pat Sandoval makes a motion for CENAC to send a letter expressing concerns. Ralph Paiz will draft the letter and send it to Anya Dozier Enos, who will forward it to the principals for their comments.  Motion seconded by Robin Rodar.  All in favor, motion passes. 

Pat Sandoval will look into finding funds for Principal Dinners.

CENAC Dues
Anya will send invoices to for CENAC Dues.  SCDS and JDS have already paid their dues at $2,500 each.  This year, TODS will pay $1,000; SIDS will pay $500.  Other schools will pay $2,000 – 2,500.  SFIS dues are in-kind, providing the accounting and website support for CENAC.  Pat will talk to Dr. Fairbanks at Laguna about participation; Laguna may be unable to pay dues this year.  Catherine Campbell is acting principal at Isleta and should be sent the invoice for $2,500 in dues.

Lois: I want to commend CENAC on Professional Development in the past; however, it seems to have died at my school.  How can we get it back? 

Group: Share with San Felipe Acting Principal the importance of representation at CENAC meetings and MTO meetings.  We appreciate that Ms. Serna sent Ms. Valencia as her representative today. 
 
Educational Line Officer Reports: Tabled

ITEST Report: Clyde Romero
Phasing out ITEST grant; will complete in December.  Fall class for teachers will start on October 3 and 4 and go through December.  The group will set dates: 10 – 15 teachers who are teaching Science, Mathematics, Technology or CBE.  John sent out flyers and will follow up by phone.  Class will be similar to last fall: Excel/climate change.  The teachers can be repeaters (i.e., they can still attend if they have previously taken an ITEST course).  They will receive two college credits from NMT, a stipend, meals, and lodging (if they don’t live in the Santa Fe area).  The class will be at SFIS. 

ITEST will host a culminating symposium in December.

We provide Science Fair and Rally help by offering office space and some support.
                                                                       
ITEST staff down to 32 hours per week, but will stagger days off so someone should be there all week.

MTO Report: Clyde Romero and Mia Toya
Rally is not focused on PD this year; its theme is Mind, Spirit and Body.  We will have information on retirement options, health care, TSP.  There will be brain compatible learning ideas.  The Rally will be in Isleta. 
Some questions for the principals: Lunch?  Do any of the schools have money for lunch?  Should we have venders come in?  Provide a box lunch?  The Casino will do the breakfast.  T-shirts? MTO is having a logo contest for the design.  Joe will get the t-shirts donated again.  He will be at the MTO meeting tomorrow.
Bus drivers want training at Isleta.  The trainer is Mary Lou Madrid and Eva Moquino at ITEST should have the contact information for her.  She charges a set fee per driver. 
The MTO would like to contract with Viola for the 5 – 8 Science Fair.  ITEST will pay if funds are there; otherwise it will come out of the CENAC budget.  The amount will not exceed $5,000.

Pat Sandoval makes a motion to offer Viola Archuleta a contract not to exceed $5,000 for the 5th – 8th grade Science Fair, which will be held Nov. 20.  ITEST funds will be used if available, otherwise CENAC funds.  Motion seconded by Lois Valencia.  All in favor, motion passes. 

November Science Fair space? Santa Clara, T’siya, and  Sky City all offer their schools.  The MTO will decide. 
MTO meetings September 5 and 26 at U-Shape at SFIS; two more will be scheduled for October. 
Please remind teachers that ISEF paperwork must be started now. 

CENAC Approaches to AYP: Kirk Minnick
Office of Educational Accountability will provide pivot table training for BIE schools this fall, including preparing the tables with the schools 2008 data.  SFIS, TDS, SCDS, LES, TEMS have already contacted Kirk/Beata and will attend.  The training will be mid to late October.  During the training, you will be using your own school’s data in a pivot table.  TODS, SCCS, and JDS ask to be added to the group for the training.  SFPES Acting Principal will follow up with Kirk.
Anya will re-send the email inviting schools to IES and OOCS to let them know they can still sign up and participate.

Kirk has all the schools’ test data and will send it out to schools. 

Kirk: I’m your data support person.  With the test data, which I have for the last 3 years by individual student, how can I best help you to use it to improve instruction? 

Robin: I want to see it, by student, so I can see where gaps are.

Pivot table training will have just last year’s data, not the three years Kirk has.
 
Robin: I’d like the per student data now, before the pivot table training. 

Pat: The power of this is to know which kids are very close to proficiency so we can focus instruction on those kids to meet proficiency. 

Group would like longitudinal data with benchmarks by student for each school. 

Transition law: SFIS students come from all different districts and this should affect figuring data for 7th and a large percentage of 9th graders.

Because their student populations are so small, Dolly/Ralph don’t need data immediately.
 
Kirk: I thought I would also do data analyses to look for patterns.  Would also like to look at growth of individual students – to see where student dropped off (will use scale score rather than Proficiency). 

CENAC Business
Schedule CENAC Meeting Dates:
CENAC Meeting Dates for 2008-09:  Oct. 2 SFIS; Nov. 6 skip; Dec. 4 SCCS; Jan. 8 SIDS; Feb. 5 JDS; March 5 SCDS; April 2 SFPES; May 7 Taos; June 4 Isleta. 

Robin or Anna Bailon will write to the principals about the librarians’ meeting. 

Principals’ Retreat
Since the pivot table training is happening with the state, the principals would like their retreat to be a symposium for instructional leadership provided by the Leadership Institute.  CENAC recommends a Thursday evening/ Friday session, and suggests November 6 and 7.  It depends on Carnell’s calendar.  Pat will follow up and get back to the group.

Update Principal/MTO Contact Info
Principals corrected contact information.  Anya will email corrections to group ASAP so Robin/Anna can use list to inform principals about Librarians’ Meeting.

Heads Up for Reports: CENAC
PIAP due at the end of the month.

Items from the Floor:  CENAC
Monies set aside for schools not making AYP.  What is Bureau doing with these funds?  FOCUS?  Plan developed with input?
Dolly: FOCUS was re-funded and contracts given out to same people.  Schools have a little input into who we then get based on those who hold the contracts. 

Theresa: SFIS wants to share information on math since many of our schools are transitioning from your schools.  Good news: 16 middle school students are taking high school math (2 geometry; 14 algebra); most of these come from CENAC feeder schools.  25% of entering 7th graders are at or above grade-level.  31.4% scored 2 grade levels or below in math.  86% will need extensive help for remediation.  These scores are based on teacher pre-tests using Star Math to place kids.  More than half of our kids are doing well with times tables, but more than 40% will need to learn them.

Dolly wants to know how kids from San I are doing. 

Robin: This fits with scores for group coming in from SCDS.  Do you expect the students to know times tables up to 10 or 12?  I invite to you to come and talk to our 6th grade and 6th grade parents.  This year, I gave, as my Principal’s Challenge that 4th – 6th grades have times tables memorized by end of school year.  Math and reading coaches work!  We need those coaches to be strong, in there, and funded. 

Robin: It would be great to have everyone participate in Battle of the Books this year.  It fits and supports the reading instruction agenda. 

Items for October Agenda
The October CENAC meeting is Thursday October 2 at 9 AM at SFIS in the Pueblo Room next to the Cafeteria.  The dinner location will be announced.   
We need the ELOs at the meetings.  Principals will encourage their ELOs to attend.    

In addition to the standing items, group would like to discuss School Board roles and responsibilities, including required training, differences between contract vs. BIE boards.  There is ISEP funding for board training.  Is this something Carnell and the Leadership Institute could do?  Many principals recommend Ken Ross as someone who is knowledgeable about BIE school boards and does great training for school boards.

Adjournment
At 12:35 PM  Pauline Villegas made a motion to adjourn. The motion was seconded by Ralph Paiz.  All in favor, motion passes.